My Nest Is The Best is a Frederick, Maryland based expanding and award-winning Home Staging and Redesign company. They are currently searching for a part-time Administrative Assistant to join their team.
The successful candidate will handle a variety of general office tasks during an average workweek. These tasks include taking phone calls and replying to emails and text messages. They also entail drafting and sending out agreements and invoices, engaging with clients, and managing and updating the team calendar. The assistant will also be responsible for some warehouse duties like overseeing inventory, organizing, light cleaning, and furniture assembly or repair.
Occasionally, local travel may be necessary as part of this role, to homes which are scheduled for destaging. Applicants should be prepared for physical exertion as the role can involve lifting and carrying items, and being on one’s feet for extended periods.
This part-time role averages at 20+ hours per week. However, the number of hours can fluctuate based on business requirements. The typical working hours are between 9:00 AM and 2:00 PM. No work is required on nights, weekends, or major holidays. Some tasks can be executed virtually from home for local residents.
The company prides itself on being an equal opportunity employer and welcomes everyone. A desirable candidate for this position is a team player who meets the following requirements:
Regular availability from Monday to Friday during the core hours of 9-2.
High levels of organization.
Meticulous attention to detail and takes pride in their work.
Proficiency in the use of computers including knowledge of Google Workspace and the ability to learn new software programs and apps.
Professionalism and a positive attitude.
Flexibility and responsiveness.
Ability to function effectively in a team or independently.
Possession of a valid driver’s license, clean driving record, and own transportation.
Ability to lift up to 30 lbs unassisted.
Comfortability with standing for long periods.
Ability to climb stairs while carrying items.
Eagerness to learn new skills, grow, and contribute to the company’s success.
The responsibilities for the Administrative Assistant role include the following:
Managing the office by answering phones, responding to emails/texts, and keeping the company CRM updated.
Coordinating and scheduling of staging and de-staging appointments in conjunction with the operations manager.
Preparing proposals, contracts, invoices, and other client paperwork.
Assisting with the maintenance of the inventory management system.
Supporting warehouse staff with general tasks like cleaning, organizing, receiving deliveries, and assembly/repairs.
Traveling to properties to pack and disassemble items for pick up by the staging team.
Completing other duties as assigned.