Administrative Assistant

Fashion Furniture is hiring an Administrative Assistant for Parker Rose Design in San Diego, CA (92121). This position serves as the central hub for incoming leads and all administrative operations, managing the flow of communication and tasks across the company while supporting luxury home staging and leasing services.

Responsibilities span office operations, sales support, and marketing coordination. The assistant processes and enters quotes and client contracts into SharePoint, collects initial payments and confirms receipt with clients, and coordinates vendor purchasing while working with the warehouse team on project fulfillment. Additional office duties include scheduling pickups and managing client communication for house accounts, reviewing accounts receivable reports biweekly, handling accessory scheduling, and maintaining CRM data integrity in Monday.

For sales support, the role involves fielding incoming calls, qualifying new leads by assessing their timeline and budget, and transferring warm handoffs to sales staff. The assistant also presents the company's home staging and leasing programs to prospects and manages general sales administration tasks.

Marketing contributions include tracking project progress to feed marketing initiatives, assisting with campaign copywriting and proofreading, generating marketing ideas, and organizing client appreciation activities. The role handles additional duties as directed by management.

Qualifications include a Bachelor's Degree or equivalent, along with 2-4 years of administrative experience. Background in inside sales is highly desirable. The candidate should demonstrate strong organizational skills, proactive problem-solving abilities, and initiative in proposing new procedures and ideas. Proficiency is required with Microsoft Outlook, Office, Excel, PowerPoint, Teams, and Monday CRM. The position demands solid multitasking capability, time management skills to handle shifting priorities and frequent deadlines, a collaborative approach to teamwork, and strong attention to detail.

The schedule runs Monday through Friday during standard business hours, with minimal travel required.

Fashion Furniture offers full-time benefits including medical, dental, and vision coverage, 401(k) retirement plans, and fitness reimbursements. The company maintains an employee-friendly culture featuring an annual Employee Appreciation Week, occasional surprise treats, and team-building activities. Apply via the company careers portal or contact Fashion Furniture directly.