Design Operations Project Coordinator

Vesta Home is hiring a Design Operations Project Coordinator in Los Angeles, CA. Founded in 2017, Vesta Home operates as the number-one home staging brand in the United States, combining interior design, luxury furniture rentals, and custom furniture production with proprietary technology and logistics expertise. The company employs over 50 designers and has been featured in top design magazines, Bravo's Million Dollar Listing, and Netflix's Selling Sunset.

The Design Operations Project Coordinator will serve as a critical link between the design team and warehouse operations, managing daily logistics and inventory to keep staging projects on track from preparation through final installation.

Key responsibilities include:

• Assigning junior designers weekly to support other designers who need on-site assistance, and helping the Creative Director assign designers to upcoming projects.
• Managing installation preparation by ensuring all designers receive required furniture on time, with pick lists completed by established deadlines, and providing direct support for urgent furniture requests.
• Contacting designers about any delays, questions, or ability to meet deadlines.
• Notifying warehouse operations immediately through project Slack channels if a designer misses a pick list deadline, along with an estimated completion time.
• Ensuring all furniture requirements are fulfilled by 1:00 PM or earlier for projects installing the next day, and by 2:00 PM for ongoing multi-day projects.
• Confirming that one-day installs are ready for pickup 48 hours before installation.
• Reporting all finalized TRIP IDs to the operations team via respective project Slack channels.
• Providing marketing materials to all projects.
• Assisting night shift projects with replacements and other designer needs, and checking projects for overallocations alongside picking confirmation.
• Reviewing items in COLI and unassigned inventory upon job completion to ensure COLI is fully cleared.
• Identifying and flagging instances of designer hoarding or excessive inventory reservation to the Creative Director.
• Assisting the warehouse with finding and assigning replacement pieces during evening shifts.
• Documenting and reporting to the Design Operations Manager when designers add items to lists after project deadlines.
• Using Retool, Domo, and other reports to monitor inventory levels, manage liquidation needs, and report findings to the Design Operations Manager.
• Overseeing project-level spending to keep inventory purchases aligned with allocated budgets.
• Staying informed on damaged items in the warehouse and prioritizing repairs based on current and upcoming inventory needs.
• Creating clear repair instruction sheets for the repair team by reviewing damage locations and downloading associated reports.
• Maintaining active communication on Slack and email to resolve on-site problems as they arise.
• Assisting operations and logistics teams with setting up runners as needed.

Vesta Home operates across Los Angeles, New York, San Francisco, and South Florida, with global availability for interior design and custom furniture services.